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Notary Services – Limitations and Liabilities

Please note: The U.S. Department of State assumes no responsibility or liability for the professional ability or reputation of, or the quality of services provided by, the entities or individuals whose names appear on the following lists. Inclusion on this list is in no way an endorsement by the Department or the U.S. government. Names are listed alphabetically, and the order in which they appear has no other significance. The information on the list is provided directly by the local service providers; the Department is not in a position to vouch for such information.

We can provide notarial services similar to those performed by notaries in the United States. For a list of notarial services and frequently asked questions, please visit the State Department’s travel website.

Please note that we cannot authenticate public documents issued in the United States (such as birth, death, and marriage certificates; court documents; etc.) for use in Malta. Such documents can only be authenticated by obtaining an apostille certificate from designated authorities in the United States by following the steps below:

Documents issued by State Agencies – birth, death and marriage certificates

Generally, a document issued under the seal of a state agency or state court can be certified by the Office of the Secretary of State in the state where the agency is located.  For a list of state Secretaries of State, including contact information and fees, please visit the Hague Convention website (and scroll down to the section labeled “Authorities”).

Documents executed before a U.S. Notary Public

A document that has been signed by a U.S. notary public should be presented to the clerk of the county court where the notary is licensed for a notarial certificate to be attached.  The document and attached notarial certificate should then be presented to the Office of the Secretary of State in the state where the county clerk is located to request certification of the seal and signature of the county clerk by means of an apostille certificate.